View Our Website View All Jobs

Billing Coordinator

Job Summary

Under the supervision of the Insurance and Intake Supervisor, the Billing Coordinator performs a wide variety of duties relating to review, analysis, billing, adjusting, finalizing, filing, and transmitting all third-party claims and is responsible for posting of payments.

Responsibilities and Duties


Claims Processing

  • Creates, reviews, and completes all third-party claims prior to filing.
  • Investigates and corrects any errors detected on claims.
  • Reviews edits and rejections stemming from electronic billing submissions and corrects and resubmits claims, as appropriate
  • Generates claims to bill patients for that portion of the bill that is patient responsibility.
  • Bills electronically using a personal computer or other technology.
  • Issues any adjustments required based on review of available data.

Payment Posting

  • Reviews third-party payments and posts payments to patient accounts.
  • Posts electronic remittance advices including 835 files within two business days.
  • Creates desktop deposits using Wells Fargo Bank terminal.
  • Initiates refund requests, as appropriate.


  • Prepares and distributes monthly patient responsibility statements.
  • Responds to all telephone inquiries related to billing in accordance with established procedures.
  • Performs rebilling necessitated by third-party payors who do not pay in a timely manner.
  • Follows up on all outstanding balances either by phone or mail in accordance with departmental procedures.
  • Reviews patient receivable balance and notifies patients of late payments.


  • Solicits assistance when situations arise that deviate from the norm.
  • Communicates with clinical staff to assist in fading clients when third party payors and patients do not make timely payments.
  • Makes recommendations for improvements to departmental processes.
  • Other duties as assigned.


Qualifications and Skills

  • High School Diploma or GED equivalent. (Required)
  • 3-5 years recent experience with coordination of medical billing for services and procedures in a high-volume setting working directly with insurance carriers, patients/clients, and state and federally funded agencies. (Required)
  • Prior experience in demonstrating effective written and oral communication skills. (Required)
  • Prior experience in demonstrating exceptional organization skills and ability to multitask in a fast-paced environment. (Required)
  • Prior experience in demonstrating the ability to effectively manage a high call volume. (Required)
  • Applied Behavior Analysis (ABA) related billing experience. (Preferred)
  • Prior experience in working with NPA Works database. (Preferred)
  • Bilingual preferred; the ability to understand and to make one’s self understood to all Spanish speaking individuals. (Preferred)



Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, or .docx (limit 2MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Veteran/Disability status